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The discipline of making use of habitual theories, policies, and procedures to conveniently guide a project from the scratch all through to its accomplishment is known as Project Management. PM as it’s often abbreviated demands the exercise of those principles and policies as well as tools and technologies to guarantee that a project can be concluded in a way that meets all intelligible outcomes, from putting limits to the amount spent to goal objectives. The project management plan is required to impressively and potently guide all aspects of a project from the beginning to its completion, with the ideal goal of conveying the results at the time required and on budget.
To help with bringing these tasks to reality and to also make it easily achievable. It is advised to get the services of a Project Management tool or application.
There are various project management tool in the technology market that can help make your project management a success, but there’s one project management tool that seem very much effective….It’s ASANA
Founded in 2008 by the co-founder of the most popular social networking site in the world, Facebook, Dustin Moskovitz and an ex-Google engineer Justin Rosenstein, Asana since it’s commercial launch in April 2012 has been a great and widely used project management tool. As of December 2018, it was valued at $1.5 billion.
Asana, a task management and project management application gives room for teams, organisations and individuals to plan, organize, collaborate and dispatch their assignment. Asana is a reliable friend to help tackle work confusion and deadlines.
Asana is a mobile and web designed task management and collaboration application that skips through the mess of sending and receiving emails by merging tasks together. With the help of Asana, organizations can, in unison, keep track of all tasks; help harmonize them with team members, share files and so on.
Business organizations such as Pinterest, Airbnb, Deloitte, Dropbox and many more have stayed on top of their competitors because of the abundant features for project management and collaborations they get from Asana. Asana is fast becoming a top choice pick for many industrial giants. Millions of people use Asana in over 200 countries across the globe and still counting.
Asana is packed with a long list of amazing features, and this article will help reveal them
Asana helps organize your work into shared projects as lists or Kanban boards for your initiatives, programs and meetings, and breaks work into reasonable and manageable sections for the team. The sub task feature helps break up tasks into smaller parts, or show more steps to complete an overall task. Task Assignees feature gives an obvious owner, so everyone knows who does what. Sections and Columns feature helps group tasks into sections or columns in a list or board project to keep tasks organized or match workflow stages. Custom Fields gives drop-down, number, or text custom fields in projects and portfolios to apprehend data uniformly, track status and sort, filter information. Notifications can also be gotten when custom fields are changed. Forms help capture the correct details at all times for every project brief, and more forms are directly connected to projects for easier tracking of submissions all in one place. Due Dates helps teams get their tasks completed at the right time.tasks can be viewed on an Asana calendar, or the normal work calendar.
Due Times helps identify the time the project is due, so you don’t miss a deadline, and everyone knows when it’s needed regardless of their time zone. Start dates inform you when to begin your work to meet deadlines without the last minute pressure. Timeline in a Gantt-style view of task and project deadlines helps users better their plan, see schedules and meet deadlines. Attachments add files from your personal computer, Google Drive, One Drive, DropBox to any task or conversation. Task in multiple projects feature helps keep the same task in numerous projects to show work in different contexts without duplicating efforts. This feature makes it clear which tasks are ready to start, and which are waiting on others to start. Rules create rules to mechanize manual processes such as triaging, assigning tasks, updating Asana fields and so on. Templates help all types of teams get started quickly with templates and reuse them every time they run a project. Comment only projects helps prevent accidental changes to your projects or patterns by giving room to certain members to make only task comments, but still gives them access to information in the project. Approvals requests and gives approvals on work in Asana.
Under the Team Management features are 7 powerful subs. Teams is a link that creates teams needed to organize your projects and connect teammates with a shared calendar and conversations. It also controls team privacy. Followers add teammates as followers so they can be in accordance with work on the task and receive appropriate notifications with task updates. Guests work in partnership with merchants, contractors, and associates in Asana. The Permission feature helps limit access to any form of project, create hidden teams for complex work, or make open teams and projects for access by a whole organization. Admin controls label organization administrators who can add, remove, and manage members and their settings, also impose password intricacy. Privacy controls this feature limit access to any project, create hidden teams for sensitive work, or make teams public. Data security deletes or exports data from Asana, and has it backed up on an entirely different server. Slack moves work onward quicker by making, concluding, and editing tasks straight from slack. When updates are accessible for tasks and projects in Asana, updates will by itself post to a Slack channel. Asana also has a Zoom link that creates a link to Zoom meetings right from an Asana task. When the meeting has ended, a transcript and recording attached to the task will be downloaded. Asana has Gmail Add-on and Outlook that turns emails with clients, customers, and teammates into actionable tasks that are tracked in Asana without exiting your inbox.
Asana is a rich project management tool that is very much preferred to others because of its unending list of amazing features that can’t all fit into this article. The interface is one of the top reasons that Asana is most preferred, because it has a great looking and very simple user interface. It’s very easy for anyone to figure out how the system works and access different parts that you might need. There’s not a whole lot of complexity involved in learning, which makes it great for any user. Another advantage over others is the fact that Asana helps create a perfect to-do list. In actual fact, that’s what the system is designed for. It helps create a to-do list in a very easy way. All you have to do is create your tasks, drag and drop it wherever you desire, you can also move them around and whatever else you might need to do.
Asana is great for you if you have few people on your team or business. It gives you and your team a massive place to share views and a great way to see what everyone is working on. If you need to set things to a certain priority level, then Asana is the perfect software to acquire. While it’s easiest to set just an item as your biggest priority and set the rest of the items at a lower level, levels can be adjusted a bit differently, which would help you set up what needs to be set and who needs to make sure it gets done.
The calendar feature of Asana allows you to view your months all at once and lets every team member see what needs to be done or tasks that are being worked on. It shows a timeline and lets you view how different tasks are dependent on one another, which would make team get tasks done faster according to budget and easier
However, there are downsides to Asana, as no software can have it all. Asana though, has it few.
Communication across different teams is an herculean task. Team members are only allowed to communicate in his/her specific team and to only others within that team. This limitation can make it a little hard to exploit software to its full potential. There’ll definitely be times when a team member would need to communicate with members outside his/her team either for assistance or clarifications.
Also, if you have a huge team, then you’re going to have to pay for the enterprise plan, which could be expensive, since you have to pay for each member who will need to use the system and payment is made monthly.
Asana has three plans after the free version.
The free version is for teams up to 15 members. Organizations and teams that want more features, customization and security can choose from one of the other three plans which are Premium, Business and Enterprise.
The Premium plan starts at $10.99 per user, monthly when billed annually and the Business plan starts at $24.99 per user, monthly when billed annually. Organizations interested in the Enterprise plan can contact Asana’s sales team for a price.